NLC Alumni Association Bylaws

ARTICLE I

Name

The name of this association shall be the National Labor College (NLC) Alumni Association, herein referred to as the “Association.”

ARTICLE II

Purpose

The purpose of the Association shall be to promote the academic, cultural, and social interests of NLC, to strengthen the Association through a strong network of graduates and to increase alumni awareness of the College’s needs.

ARTICLE III

Members

Section 1.  Any person graduating from NLC automatically becomes and remains a member of the Association. Persons who graduated from the program when it was conducted under the auspices of Antioch College will also be and remain members of the Association.

Section 2. Dues shall be $25, but may be changed as determined by the Executive Council, with the approval of the membership at the annual Association meeting.

Section 3.  All members of the Association will receive Alumni publications, mailings and e-mail communications.

Associate Members

Section 4. Associate membership shall be available to all non graduates who have attended the College, to NLC faculty, so long as they remain faculty, to International union officers, and to state and federal AFL-CIO officers.

Section 5.  Associate members’ dues shall be $15, but may be changed as Members dues are changed, in accordance with these by-laws, remaining $10 less than the dues of full Association members.

Section 6. Associate members will receive all notices and publications issued by the Association and may participate in all Association events and activities, except that they may not run for Association office, or cast votes in elections or on questions put before the Association membership for decision.

ARTICLE IV

Officers

Section 1.    The officers of the Association, who shall also be officers of  the Executive Council, shall be as follows:  President, Vice President, Secretary, Treasurer, and Immediate Past President.

Section 2.  The duties of the officers of the Association shall be as follows:

Section 2.1 PRESIDENT:  The President of the Association shall preside at all meetings of the Association and of the Executive Council.  The President shall:  be the principal representative of the Association at all Association and / or College functions where an Association representative is needed; decide all questions of order; offer for consideration all motions regularly made; appoint all committees; participate in the implementation of the decisions of the Executive Council; and perform all duties that usually pertain to this office.  The President shall be an ex officio nonvoting member of all committees except the Nominating Committee.

Section 2.2 VICE PRESIDENT:  The vice President of the association shall be first in line of succession to the President.  The Vice President shall fulfill the duties of President whenever the President is unable to do so and shall also perform the duties that usually pertain to this office or that may be assigned by the President.

Section 2.3 SECRETARY: The Secretary of the association shall be second in line of succession to the president. The Secretary shall take the minutes of all meetings of the Association and the Executive Council, and shall also perform the duties that usually pertain to this office or that may be assigned by the President.

Section 2.4 TREASURER:  The treasurer of the association shall be third in line of succession to the President. The Treasurer shall be responsible for the management of the Association’s funds, with results reported to the membership at the annual meeting, and shall also perform the duties that usually pertain to this office or that may be assigned by the President.

Section 2.5 IMMEDIATE PAST PRESIDENT:  The Immediate Past President of the Association shall be an ex officio (voting) member of the Executive Council.

Article V

Executive Council

Section 1. The Executive Council shall consist of the President, Vice president, Secretary, Treasurer of the Association, and the immediate past president of the Association. In addition, there shall be four (4) at-large members, one residing in each of the U.S. time zones and elected by members in the same time zone, and one elected fully at large by the membership. At large members of the Executive council shall be elected at the same time and in the same manner as the four Association Officers.

Section 2. The Executive Council shall be authorized to transact routine business between meetings of the membership and to act in any emergencies.

Section 3. All members of the Executive Council, except the Immediate Past President, shall be required to attend two-thirds of all regularly scheduled Executive Council meetings. Such meetings may take the form of conference calls or real-time email exchanges. Officers or at-large Executive Council members who are absent from more than one-third of the meetings shall be considered immediately to have resigned from the Executive Council. The vacated office shall be filled through an election at the next Executive Council meeting.

ARTICLE VI

Elections

The term of office for the Executive Council shall be two years that coincide with the Association’s fiscal year, July 1 to June 30.    Elections for the Executive Council shall be held every two years, by mail ballot, and the results announced at the Annual Meeting. If there is a failure to elect or install any or all officers, those persons then in office shall hold over and shall retain the full authority of the respective positions until their successors shall be duly elected.

ARTICLE VII

Meetings

Section 1.  The Annual Meeting of the Association shall be held in June, on a date and at a location to be determined by the Executive Council.

Section 2. The Executive Council shall hold four regular meetings each fiscal year. Special meetings may be called by the President of the Association, or by vote of 4 (four) Executive Council members. A quorum shall consist of four members of the Council.

ARTICLE VIII

Committees

Section 1.  The President of the Association shall annually appoint the Bylaws committee. A duty of this committee shall be to submit its report of any suggested changes of the Bylaws to the Executive Council.

Section 2.  The President of the Association shall annually appoint a Finance Committee, chaired by the Treasurer.  Duties of this committee shall be to review the budget for the fiscal year, to oversee any monies, and to monitor all budgetary expenditures in accordance with the current bylaws.

Section 3.  A Nominating Committee shall be appointed by the President of the Association.

Section 3.1 At least 90 (ninety) days before the Annual Meeting, the nominating committee will post a call for nominations on the Association web site, and by e-mail to all members for whom the Association has current e-mail addresses.

Section 3.2 The list and slate (s) of nominees shall be published to the Association web site, and the ballots distributed to the Alumni body by the College no later than 60 days prior to the annual meeting. Only members who are not in arrears in their dues payments as of 60 days prior to the Annual meeting will be eligible to run for office or to cast ballots in the election.

Section 3.3 Statements by candidates and by their supporters will be published on the Association web site.

Section 3.4 Only ballots received by the Chair of the Nominating Committee at least ten days prior to the Annual Meeting shall be counted. Ballots shall be counted by a committee of persons designated by the Nominating Committee, reported to the membership at the Annual meeting, and thereafter published to the Association web site.

Section 4.  Such other committees, standing or special, shall be appointed by the President as the Executive Council shall from time to time deem necessary to carry on the work of the Association.

ARTICLE IX

Indemnification

Each officer of the Association shall be indemnified against all expenses actually and necessarily incurred in connection with the defense of any action, suit or proceeding to which he or she has been made a party by reason of being or acting as such officer.

ARTICLE X

Quorum

Fifteen members of the Association shall constitute a quorum for the Annual Meeting.

ARTICLE XI

Rules of Order

The most recent edition of the Robert’s Rules of Order shall govern the conduct of all Association and Executive council meetings except where they conflict with these bylaws.

ARTICLE XII

Amendments to Bylaws

The bylaws shall be reviewed, as needed, by the By-laws Committee. Suggestions for changes or amendments, with supporting arguments, should be addressed to that Committee. By laws changes proposed by the Committee shall be published to the members on the Association web page. These Bylaws shall be amended by a two-thirds vote, submitted to the Executive Council Secretary by e-mail.